The following procurement requirements must be adhered to, without exception, when seeking the supply of goods or materials, for the provision of services or for the execution of works procuring any goods and services using LEADER funds.
A proportion of LEADER funding comes from the European Union which values open-ness and fair-ness in relation to who gets the chance to supply goods, works or services (including recruitment) to LEADER funded projects.
All purchases within LEADER funded projects should have three quotes, or if this is not possible, you need to show why and have evidence that the price paid is value for money. There are more specific requirements listed below which are linked to the value of the purchase.
All consultancy fees and sub-contractors costs must be tendered. At least 3 quotes will be required for audit purposes and in all circumstances. Where consultancy fees and contractors charges have been subject to an approved tender process, the market rate resulting from that exercise may be included for support, provided the original tender is no more than 3 years old.
Advertising does not need to have taken place at the time of applying. However, evidence that you have followed this guidance will be needed at the claiming stage. When applying, you need to be happy that you have costed your project accurately. VAT should be included if relevant or if your organisation is not registered for VAT.
Please note that the above is applicable to ALL LEADER funded projects and supersedes the procurement requirements stated in issued grant offer letters and supporting correspondence.